This Exhibit Space Booth Contract covers the lease of exhibit space at the Kenyatta International Convention Center (KICC) for the GPEDC Exhibition/Marketplace that is scheduled in Nairobi from 28th November – 1st December 2016 on the margins of HLM2.

Exhibition Space Requirements
Booth size:  A Standard booth size is 3m x 3m x 2.5m, with 1 table, 2 sits, Power source and lighting.

Payments to be deposited in:
Bank Details (for payment in USD) – USD 150.00 for International Exhibitors

BANK NAME:     JPMORGAN CHASE BANK, N.A.     NEW YORK, NY US
NEW YORK PLAZA FLOOR 15, NEW YORK NY 10004
A/C NO:         001 1 542115
SWIFTCODE:     CHASUS33XXX
A/C NAME:        CENTRAL BANK OF KENYA
CBKEKENX

For further credit to: –
BENEFICIARY:    THE PRINCIPAL SECRETARY
A/C NAME:     DEPOSIT – THE NATIONAL TREASURY
A/C NO:         1000182137
BANK NAME:     CENTRAL BANK OF KENYA, NAIROBI
SWIFTCODE:     CBKEKENX

Bank Details (for payment in Kenya Shillings) – Kshs. 10,000.00 for Kenyan Exhibitors
BENEFICIARY:    THE PRINCIPAL SECRETARY
A/C NAME:     DEPOSIT – THE NATIONAL TREASURY
A/C NO:         1000182137
BANK NAME:     CENTRAL BANK OF KENYA, NAIROBI
SWIFTCODE:     CBKEKENX

Proof of payment should be forwarded to the Secretariat through hlm2mktplace@gmail.com

GENERAL TERMS AND CONDITIONS FOR EXHIBITING AT THE GPEDC EXHIBITION/ MARKETPLACE HAS BEEN SCHEDULED TO BE HELD IN NAIROBI FROM 28TH NOVEMBER – 1ST DECEMBER 2016 ON THE MARGINS OF HLM2.

BOOTH SPACE RESERVATION: Payment in full on all booth space(s) must be received by FRIDAY 24th November, 2016. All booth spaces reserved but not paid for on FRIDAY 24th November, 2016 may be subject to resale. Both copies of this Exhibit Booth Contract must be signed and returned with remittance payment for booth space. Upon receipt of full booth payment, the Exhibit Booth Contract will be completed and a duplicate copy of the Exhibit Booth Contract will be returned to exhibit contact person, as indicated. The Secretariat shall reserve the right to allocate booth space location.

REFUNDS AND SUBLETTING SPACE: No refunds will be applicable if space reserved is not occupied by the exhibitor. Contracts for exhibit space are not to be assigned in whole or in part, or sublet without the written approval of the HLM2 management. Cancellation of reserved booth space after FRIDAY 24th November, 2016 will be subject to a cancellation penalty of $150.00 per booth space.

BOOTH FURNITURE: All booths will be furnished with a table, 2 chairs, Fascia Board for Name, power and power socket. Extras such as TV screen, TV stand, lockable cabinet, table top flowers can be arranged on site with the event organizers. Costs for extra requirements will be met by the exhibitors. For more information on the extra requirements, contact the event organizer through services.hlm2@gmail.com.
ERECTION AND REMOVAL OF EXHIBITS: All displays must be fully intact and set up by 5:00 PM on Sunday 27, November 2016. The exhibit will remain in place until 6:00 PM on Thursday, 1st December, 2016. All materials and equipment must be completely removed from Kenyatta International Convention Centre (KICC) no later than 12.00 noon on Friday, 2nd December 2016.

BOOTH DISPLAY LIMITATIONS: Displays must be erected so as not to obscure or interfere with adjacent exhibit space(s). All displays and signs must be done in a professional manner.

STALL PERSONNEL:  The exhibitor shall take full responsibility to ensure the exhibition booth is adequately manned by, among others, a representative of the exhibitor. A maximum of 3 members of staff will be accredited for each booth. Where exhibitors have more than 1 booth (ie whether 2 or more) they will be allowed no more than 6 persons, who will all be accredited.

ACCREDITATION: Names for all staff to be accredited must be submitted to Secretariat by FRIDAY 24th November, 2016 before close of business at 5.00pm

For registration and accreditation badge to be processed, forward us a letter addressed to the Cabinet Secretary, National Treasury indicating the names of the persons attending the Exhibition in the format Below. Please also forward us 2 by 2 -inch passport photos and scanned Passport page with bio-data or Kenya National Identification card for Kenyans of the person participating in the Exhibition. Both Images should be in jpeg format.

# Name Title Document Type Document No. Country of Nationality Organisation Email Designation
1 JOEL NADEBU SANDE AMB. PASSPORT 21772026 ZAMBIA Min of Interior mdb@yahoo.com Head of Delegation
2 ELISHAM NADEBU JOEL PROF. PASSPORT A1502893 ZAMBIA Min of Sports elis@hotmail.com Minister
3 ELISHAM JOEL DR. PASSPORT A15028578 ZAMBIA National Treasury joel@treasury.com Delegate

The above information to be forwarded to hlm2mktplace@gmail.com.

EXHIBITORS CATALOGUE:  All exhibitors are to send to the Secretariat a soft copy of 100-word profile of their organization / company / country; as well as a logo / flag; useful contacts and 1 photograph of products or scenic view or facility in the country.

These are required by FRIDAY 23th November, 2016 to hlm2mktplace@gmail.com, with subject ‘EXHIBITOR PROFILE’.

LIABILITY: Neither the sponsors, management, staff, or the representatives thereof, the Service Contractor, KICC nor their employees will be responsible for any injury, loss or damage that may occur to the exhibitor, or the exhibitor’s employees or property from any cause whatsoever, prior, during or subsequent to the period covered by the exhibit contract. The exhibitor, upon signing this contract, expressly releases the foregoing from any and all claims for such loss, damage or injury. Security personnel will be employed by HLM2 Secretariat to patrol exhibit areas.

EVENTUALITIES: In case the exhibition space shall be destroyed by fire, or any other elements; or in case any other circumstances beyond the control of the HLM2 shall make it impossible for the HLM2 Management to permit the contracted space to be occupied by the exhibitor; then this lease shall terminate and the exhibitor shall waive any and all claims for damages or compensation re-media on, except the pro-rated return (after incurred expenses) of the amount paid for booth space rental.

AMENDMENTS: The Secretariat shall have full power to interpret and to make new or amend these rules at anytime. Wherever these rules do not cover, the HLM2 Secretariat reserves the right to make such rulings that are in the best interest of the Conference and the exhibitor agrees to accept and abide by such rulings.

DISPUTE RESOLUTION: These terms and conditions shall be governed by the laws of the Republic of Kenya and disputes under or in connection with them shall be subject to the non-exclusive jurisdiction of the courts in Kenya.
For more information, contact:-
Mr. Moses K. Kanagi    +254 722 314227     kanagimk@gmail.com
Mr. Mathew Nyamu        +254  722 395859    mathew.nyamu@yahoo.com
Mr. Robert Gatonga        +254 721 567393    rwgatonga@gmail.com